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In the Loop

Information Services Technology Newsletter
April 2018 TKF 2018 Issue

In this issue: TKF Preview & Unconference News, Quercus Day, Manager Self-Service (MSS), NGSIS streamlines OSAP, Quercus Poster Campaign, Open eTextook Toolkit, Hacking CERN, Spot the Phish Contest, Office 365 Tip #19, Gartner, VoIP Update, ITS Spring Cleaning at 215 Huron, Bring our Children to Work Day, Welcome to New ITS Staff

TechKnowFile 2018

TKF University - Graduation Year - May 3 to 4, 2018 - University of Toronto St. George Campus
TKF 2018 Unconference

TKF 2018 Unconference

We're looking for Topics & Facilitators!

With TKF coming quickly, we are actively soliciting both topics and moderators from the University's IT community for this year's TKF Unconference on Friday, May 4 2018, from 2:00PM - 5:00PM.

You can propose a topic, volunteer to facilitate, or both.

A short list of topics proposed so far is here, and will be updated on the TKF Unconference page as topics are suggested.

Have a great TKF!

Thanks and Best, -- pete
(on behalf of the TKF Unconference team)

TKF 2018 Schedule

TKF 2018 Schedule

May 3-4, 2018 / U of T St. George Campus

This year's schedule includes talks by IT staff from across U of T and vendor presentations, covering a wide range of topics from information security to digital communications. Check out the online TKF 2018 Schedule for more details.

Keynote Speakers

Photo of Susan MetrosSusan Metros

Founder and Principal, Metros Consulting, and Retired Deputy CIO/Associate Vice Provost for Technology-Enhanced Learning, University of Southern California
Read full bio.

Photo of Alexander IzaguirreAlexander Izaguirre

CEO, Aprendra Systems. Has also served as CIO for Baylor University College of Medicine as well as Rutgers University Robert Wood Johnson College of Medicine
Read full bio.

About TechKnowFile

TechKnowFile is an annual tech conference for University of Toronto Faculty & Staff.

Held annually since 2003, TKF showcases projects and initiatives undertaken by the IT community at the University of Toronto and attracts more than 800 staff from all across the university, including IT professionals, end-users of IT services, and staff who champion and work on technology initiatives at the University.

Visit the TKF Website

Quercus Day

Try. Learn. Build.

Save the Date - U of T Quercus Day

Join us for Quercus Day!

Quercus day is a tri-campus event with presentations and hands-on demos on U of T’s new learning management engine (LME).

Locations & Dates

Drop in between 10:00AM - 3:00PM at the following dates and locations:

  • U of T Mississauga: Monday, May 7, 2018
    UTM Room (formerly Faculty club)
    Room 3140, William G. Davis Building, 1867 Inner Circle
  • U of T Scarborough: Tuesday, May 8, 2018
    Rooms AC221/AC219, Academic Resource Centre, 1265 Military Trail
  • St. George: Friday, May 11, 2018
    Rooms: 4036, Blackburn Room, 4034 CTSI Teaching Studio and 4035, CTSI Boardroom, 4th Floor Robarts Library, 130 St. George Street

Registration is not required.

Learn More

U of T launches Manager Self-Service
team management solution

Image of manager self-service
HR Technology Roadmap

Requesting, approving and tracking vacation at U of T used to involve multiple emails, spreadsheets and a lot of patience. Now, a new application for managers will streamline the vacation process, providing valuable business insights and saving time and money.

The Division of Human Resources and Equity, in partnership with Enterprise Applications and Solutions Integration (EASI), launched a pilot of Manager Self-Service (MSS) reporting on January 31.

Read the Full Story

Streamlining OSAP,
simplifying the student experience

Image of person using laptop
NGSIS: Next Generation Student Information Services

From tuition and financial aid to fees and incidental costs, many students struggle to figure out the actual cost of university. But U of T is implementing an online statement to make this process easier, helping students plan their finances and academic future.

In July 2018, students will have access to a simple snapshot of their net cost of tuition and fees in ACORN.

Read the Full Story

Goodbye Portal, Hello Quercus

Downloadable Posters!

Image of Downloadable Quercus Posters

As of August 31st, 2018, the Portal will officially be replaced by Quercus, U of T's new learning management engine. Make sure to archive any content saved in Portal organizations or courses before then.

Currently, U of T instructors can access a Quercus sandbox to explore the features and will be able to begin building courses in May 2018.

Help spread the word by sharing these posters!

Download the Posters

Open eTextbook Toolkit Launched

Image of eReader

A new Open eTextbook Toolkit has been launched to support project teams involved in creating and publishing an open textbook. Key sections in this toolkit are organized in an FAQ format and include information related to stakeholders, technology, copyright, accessibility, and more general production and classroom use workflows. This project was undertaken by ITS Online Learning Strategies in collaboration with UTLibrary staff, and was funded by eCampus Ontario.

Open eTextbook Toolkit

U of T staff (ethically) hack CERN,
world’s largest particle physics lab

CERN, the international lab near Geneva, is home to the Large Hadron Collider, the world’s largest particle accelerator (photo by Claudia Marcelloni/CERN)

CERN, the European Organization for Nuclear Research, asked for help to hack its digital infrastructure last year, organizing the White Hat Challenge. Allan Stojanovic and David Auclair from U of T’s ITS Information Security Enterprise and Architecture department, along with a group of security professionals, were more than willing to answer the call.

Read the Full Story

Spot the Phish Contest

Open to U of T staff, faculty and students

Image: Spot the Phish Contest Graphic

Spot the Phish!

Phishing attacks are becoming more and more frequent at U of T. Scammers are trying to steal your personal info or upload malware onto your device. Identify the scam email to win a $50 gift card!

How to Participate

Visit the U of T's Security Matters website for more details.

This contest open to U of T staff, faculty and students. Please submit your answers to by May 11th, 2018.

Security Matters Website

Office 365

Tip #19: Quick Chat

Office 365 Tip 19 - Quick Chat

Office 365 offers a variety of ways for you to connect and collaborate with your team. Using Office 365’s Outlook web client you can start a Skype chat with any of your contacts directly from the Outlook toolbar.

Office 365 Tip #19: Quick Chat

Downloadable Gartner Graphics

For Social Media, Websites, and Digital Displays

Looking for insights into the latest tech trends? Gartner IT reports and research are now available to University of Toronto Students, Faculty, and Staff.
Download U of T Gartner Graphics

U of T Students, Faculty, and Staff can build a personal library of Gartner IT reports, research, and webinars through the myGartner dashboard.

Help spread the word by sharing these graphics on social media, websites, and digital displays.

Download Gartner Graphics

VOIP Update

U of T VOIP Services
VOIP Services at U of T

Over 1,500 lines at the University have been moved from Bell Centrex to the University's new VoIP provider, BroadConnect.

The VOIP at U of T project is a multi-year, university-wide project, with the goal to convert over 13,000 Bell Centrex phones to VoIP by the end of 2019.

Click on the charts below to view a larger version on the VOIP current status page.

Cumulative Number of Connections

Chart: Cumulative Number of Connections

Monthly Number of Bell Connections

Chart: Monthly Number of Bell Connections
VOIP Info Sessions

Upcoming VOIP Info Sessions

Want to learn more about VOIP at U of T? Click on the dates below to register for an information session.

ITS Spring Cleaning at 215 Huron

Took place on Thursday, April 26, 2018

On Thursday, April 26, when the 4th, 5th, and 9th floors of 215 Huron participated in a major spring cleaning. Photos below by Katie Babcock.

Bring Our Children to Work Day

Took place on Thursday, April 26, 2018

Video: U of T ITS Bring our Children to Work Day

Video of ITS staff with their kids, participating in Bring Our Children to Work Day

Photo from Bring Our Children to Work Day

Every year, U of T employees and their kids participate in Bring Our Children to Work Day, which includes a variety of activities for kids in grades 4-7.

Want to know more? Visit ODLC's Bring Our Children to Work Day page.

Advisory – HTTPS and TLS Site Certificate Status

As of July 2018, Google Chrome will start labelling non-HTTPS sites as not secure

Google has planned for some time to configure the Chrome browser to label HTTP (unencrypted network connection) sites as ‘not secure’.

They will implement that change in July 2018.

According to some sources, the Chrome browser has a 56% market share of all browsers, so this change will be noticed by a great many users.

Read the full Advisory

New ITS Staff

April 2018

Please welcome the following new staff to Information Technology Services:
  • Alexandre Tchakhmakhtchian – EASI
  • Carrie Schmidt – PMO
  • David Angelovich – EIS
  • Hiba Rafih – EASI
  • Praveen Narayanaswamy – EASI
  • Sandra Aifuwa – BOA
  • Selena Panchoo – PMO

Upcoming Events


TechKnowFile 2018

May 3 & 4, 2018

Quercus Day

10:00 AM - 3:00 PM
  UTM - Monday, May 7, 2018
UTSC - Tuesday, May 8, 2018
St. George - Friday, May 11, 2018

VOIP Info Sessions

11:00 AM - 12:00 PM
Thursday, May 31, 2018
Thursday, June 28, 2018

Publication Schedule
Previous Issues of In the Loop
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