Office of Catholic School Enrollment Management Newsletter

January 2013

Enrollment Management Newsletter

Happy New Year!  We hope that you had a wonderful Christmas and are rejuvenated as we enter the new year.  Catholic Schools Week is just a few short weeks away and the focus of this newsletter is "admissions" and financial aid.

As you prepare for Catholic Schools Week or the Catholic High School placement test, we encourage you to examine your admissions and financial aid procedures. When a new family decides to visit your school and is interested in enrolling their child, they should be given an application for admissions.  They should not be "registering" for your school, but "applying." The application should be simple and easy to fill out.  It should not include hot lunch forms or photo release forms. Once the family has applied and is accepted, they can fill out the necessary paperwork.

Something as easy as changing the language from "registration form" to "admissions application" and simplifying the procedure can help your school's image immensely.  Here's a sample admissions application and acceptance letter

You'll notice that the application includes a section for financial aid.  Offering financial assistance to families in need is part of the mission of Catholic Schools.  In November, our finance consultants presented on the topic of financial aid.  Below you'll find:
Financial Aid Tools
Tuition Tracker
Financial Aid Letter

Now is the time to begin the re-enrollment and financial aid process. Ideally we can start to identify those families who may be leaving and work with them on financial aid or any other issues they may have. 

REMINDER: The high school placement test is Saturday, January 12th at 8 AM. Please bring $25 and a #2 pencil.

Once students have taken the high school entrance test, what is your school doing to make sure that families show up on registration day in March? Here are a few ideas:

- Ask current parents to call the parents of 8th graders who took the test at your school. Have them answer any questions or calm any fears.
- Host events for new families once the acceptance letters are sent home. Find ways to showcase your school and welcome new families immediately. 
- Does it make sense for your school to move the registration day closer to February 15th when acceptance letters are mailed? Would more families register if there was less time between acceptance letters and registration day?

SAVE THE DATE: AMEN will be hosting a webinar on Open Houses on January 10th from 11:30 am - 1:00 pm. You can register here:

As always, please be in touch if there is anything that we can do to help achieve the goal of "more kids in great Catholic schools."


As you prepare your materials for Catholic Schools Week and your Open House, we strongly encourage you to incorporate your school's logo in everything that you do.  You'll want your school's logo to be easily identifiable  on your marketing materials. Branding your school's materials gives everything a level of professionalism and allows prospective parents to associate your school's logo with the excellent education you provide.

To help you prepare for Catholic Schools Week, we've developed a few postcard templates! You can print these out on your own, or we can help you print them via Vista Print or another vendor. We can also provide the Publisher file if you'd like to customize more extensively.
Don't forget to start re-enrolling families during Catholic Schools Week.
Re-enrollment incentives for parents and students are highly effective.

Here's the January calendar.

More on Financial Aid- High School, College, etc.

Illinois Student Assistance Commission (ISAC) acts as a centralized source of financial assistance information and guidance and offers a comprehensive array of programs and services. The services are offered free of charge to all Illinois residents, and following is a summary of these services, helpful to students, parents and staff in our elementary and high schools:
  • ISAC's website – – students, parents, and professionals can find information, as well as links to other trusted sources of information about financial assistance.
  • ISAC offers presentations about the Financial Aid Process, and conducts FAFSA completion workshops for parents and students (during the day or evenings) at high schools that request the services.
  • What's Next Illinois! is a web-based high-school, college and career planning tool that 8th through 12th grade students can use to create a plan for post-secondary education. Please visit
  • The ISACorps is a group of near-peer mentors located across the state available to assist students with the college and financial aid process.
  • The Early Outreach program is expanding to parents of elementary, middle, and junior high schools to introduce basic concepts about the college and financial aid process, and to encourage parents to stay involved in their students’ education throughout high school.

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Archdiocese of Chicago
Catholic Schools

835 North Rush Street
Chicago, IL 60611
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