eNews from MdHIMA
Issue 33 - August 2012
Inside this Issue:

President's Message
Leadership Symposium 2012 – Time To Make A Difference!
Explanation of How the New House of Delegates Structure will Look and Work
New Careers Map and Developmental Tool Now Available
Core Achievement Service Award
The Minute Mentor
RHIA/RHIT Study Sessions
Welcome New MdHIMA Members!
Dates to Remember
Submit Items for the e-Newsletter
Is Your AHIMA Member Profile Current?

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President’s Message

Is it hot enough for you? I hope all of you have weathered the storms we’ve endured this summer and are able to enjoy time with your family and friends. As Healthcare professionals, our environment is indeed heating up, and weathering storms is becoming common place. The healthcare landscape is ever changing, with many quality related initiatives such as Maryland Hospital Acquired Conditions (MHACs), Admission-Readmission Revenue arrangements (ARRs), Electronic Health Records (EHRs), Meaningful Use (MU), Accountable Care Organizations (ACO), Health Information Exchange (HIE), and ICD-10, causing health care providers to redefine how business is conducted. Health Information Management professionals are busier than ever, and we need to take advantage of the opportunities these initiatives bring. Data integrity, data quality, data security, and exchange of data are critical to success, and who better to help lead the change than us?

Advancing and promoting the HIM profession is the top priority at both the national level and at our state level. It starts with each one of us as members. Whether we are new to the profession, or have been in this field for many years, all of us need to raise our voices within our organizations in an effort to ensure that we, as subject matter experts, are involved in every step of the way. This may take us out of our comfort zones so here are some tips that may be helpful to you. 

Volunteer to be a member of committees and taskforces within your organizations. Let them know who you are and the skills you possess. This helps raise awareness of HIM.

Obtain knowledge from your colleagues and peers. Form relationships with professionals within areas such as IT and Finance in order to understand their viewpoints and perspectives.

Investigate new ways of doing business. Think outside the box to create efficiencies within your organizations.

Credentials help demonstrate expertise. Obtain a new credential or capitalize on one you already have. Let people know you are the professional.

Educate yourselves. Stay abreast of what is happening in healthcare at both the state and national levels by attending MdHIMA Quarterly Business Meetings, the annual AHIMA convention in Chicago, and by reading news on our and AHIMA’s website. 

We have an exciting year ahead of us and I am looking forward to seeing you at the September QBM. Stay cool!

Kristen Denney, MA, RHIA
President, MdHIMA

Pictured (from left) Monna Nabers, President-Elect; Kristen Denney, President; Sarah Allinson, Delegate

Leadership Symposium 2012 - Time to Make a Difference!

The 2012 AHIMA Leadership Symposium, formerly known as summer team talks, was held in Chicago, Illinois from July 13th - 15th. MdHIMA was represented by Kristen Denney, President, Monna Nabers, President-Elect and Sarah Allinson, Delegate. The focus of the symposium was to bring state and national levels of leaders together to facilitate and implement the changes approved at last years Annual Meeting to restructure our organization. 

The new structure is built on the premise that the House of Delegates governs the profession, i.e., as leaders of the profession and representative of their states, delegates have the responsibility to focus on the issues of the profession; to envision where the profession should be going in the future; and to set the strategies and priorities to get there. The Board, as the governing body of the profession, will work with AHIMA staff to find the resources to address and implement these strategies. The Speaker of the House (a new position) works to ensure the task forces and subgroups are set up to achieve the charges presented by the Delegates and ensure the plans and goals flow to the Board for implementation.

The proposed changes generated many questions and lots of discussion among the delegates and state leaders in order to clarify what the proposed structure would look like, how it would work,  and if it would affect the number of delegates participating from the Component State Associations. Our current Speaker of the House, Susan Parker, facilitated the discussion with the entire group. Susan presented a diagram of the proposed structure and explained how decisions will be made and how things will work as we are testing our new structure in the coming year. Please take a look at the diagram and then read Susan’s summary. Be sure to contact Kristen, Monna, or Sarah if you have questions.

Explanation of How the New House of Delegates Structure Will Look and Work
by Susan Parker, Speaker of the House

Thank you delegates and state leaders! We are governing the profession and making a difference together. We covered so much, I wanted to offer some clarification based on questions received.
  1. Are Practice Councils Going Away? – No
  2. Are House Teams going away? – Yes. We have replaced them. The new structure will allow more input into overall practice of HIM.
  3. What is the new structure? We will have input to the Envisioning Collaborative with one CSA selected representative per state, doesn’t have to be a delegate.
    We will have a House Leadership Team: One delegate per state. CSA picks the delegate they want to serve on this team. HOD Leadership team will be divided into three functional areas:

    a.     Operations/development of the policies and procedures for the house.
    b.     Project management/following up on process – monitoring how are we   doing.
    c.     Task force development/rolling out task forces with specific focus.

    Delegates not on the Leadership Team will join Task Forces. As issues come through the House leadership filter, delegates will be notified and we will assemble practice oriented task forces to address them. Composition of task forces will vary; it will always include delegates but may also include subject matter experts from other relevant areas.

    Just as your house team did not vote on House Issues, the teams and task forces will not vote on House Issues. House business will be conducted in the house as a whole, following the protocol we all are familiar with and understand.
  4. Does this replace face-to-face House Meetings? Is this a first step toward replacing face to face House meetings? - No and No
  5. How will we conduct House business? Florida encouraged us to replace our traditional on-site voting method with electronic voting, which will facilitate better communication of delegates and CSA Leadership AND make more efficient use of our face time. We have an issue under discussion currently and will be voting on it electronically August 6-17. I sent a letter of notification June 22. Please dialogue on the CoP. It’s our “virtual floor” and we are really good at debate and discussion.

    Proposed MPI in a Healthcare Environment resolution – from the Best Practices/Standards House team and MPI Task Force.

    Proposed Healthcare Organizations Must Create Consistent Privacy and Security Practices Resolution – from the Best Practices/Standards house Team and Privacy and Security Practice Council. 

           Nominating Committee Election
           Speaker Elect Election
  6. What will we do at face-to-face meetings? Govern the profession! We will use the valuable face time as our states expect us to and debate relevant practice topics, vetting solutions and working collaboratively across geographic lines.”

At the end of Susan’s presentation and after much discussion, the delegates as a whole agreed to implement the changes then agreed to reevaluate the structure at the end of a year to see how well the changes have benefited our Association as a whole.

During each of the three days we participated in strategic planning to identify issues challenging our profession and ideas as to how to manage them. Different leadership tools were used to help us learn how to plan and make decisions at the national level and to use these same tools to actively engage our state organizations in similar strategic planning. Topping the list of goals we felt were important for our Association to address were:

a.     How to market our profession at the national and state levels.
b.     How to attract students in order to grow the profession?
c.     How to enhance our knowledge and skill sets in order to maintain our foothold as leading experts in ICD-10 and documentation improvement.

During all of our planning sessions, we were reminded to keep the seven strategic initiatives developed at winter team talks in mind as we created goals and priorities.  The AHIMA‘s seven strategic initiatives embodied in the words, AIM FREE:

A = Agility. Be agile and responsive to the needs of our constituencies and market.
I = Image. Advance the image of the Association and its members with effective branding, communications, and recognition.
M = Member is #1. Promote an environment where the Member is #1.
F = Finance. Remain fiscally viable to support our mission and vision.
R = Research. Create a center for innovative research that supports our members, market, and profession.
E = Education. Encourage growth within our profession by enhancing educational programming that appeals to first and second career individuals and our current professionals.
E = Employee Engagement.

New Careers Map and Developmental Tool Now Available

CHICAGO - July 26, 2012 - With the demand for qualified health information management professionals high in this rapidly changing field, the American Health Information Management Association (AHIMA) unveiled an innovative, interactive Health Information Management (HIM) Career Map© during its Assembly on Education meeting in Orlando, Fla. It is the first career map of its kind in the healthcare profession.

The HIM Career Map© is an interactive and visual representation of the HIM job titles and roles that compose the scope of the field and the promotional and transitional career paths associated with them.

AHIMA created the career development tool to meet the needs of students and HIM professionals seeking to chart their career course in this growing profession. Employment in the medical record and health information technology field is expected to increase 21 percent by 2020 according to the U.S. Bureau of Labor Statistics.

“The career map is a great resource tool that will help students, recent graduates and HIM professionals looking for new opportunities to plan a path to success,” said AHIMA CEO Lynne Thomas Gordon, MBA, RHIA, CAE, FACHE. “Not only is it a one-stop place to learn about HIM careers, it defines the profession like never before by showing where the field is now and where it is heading.”

Arranged in six broad job families and four skill levels, the map includes 53 current job titles and 14 emerging roles in HIM. Emerging roles will be added to the map as needed to reflect the current reality of HIM roles, pathways between the roles and connections to the direction in which the profession is moving.

Each title includes a description and details on the skills required, job responsibilities, education and work experience needed for success. The HIM Career Map© also indicates alternate titles for some positions due to the different terminology used in the industry. The map is driven by data from AHIMA subject matter experts, staff and an AHIMA member survey

“We’re proud to bring this tool to the HIM community and look forward to adding to it as the profession continues to evolve to exciting new heights,” said Thomas Gordon.  Use the following link to see this new tool.

Core Achievement Service Award

Pictured: Kristen Denney, President receiving award

During the Leadership Symposium in Chicago MdHIMA’s CSA came in first place for our support for local accredited HIM education programs. This was made possible through our establishment of two $1,000 scholarships for HIM students, $1,000 donation to each HIM/HIT approved school, the “Minute Mentor” section of the eNewsletter to help  students, and the encouragement of HIM sites to become Professional Pratice Experience (PPE) sites for students. A big thanks to all those people who help out on the local level without whom this award would have not been possible. Thank you!

The Minute Mentor

Back to school commercials have hit the air waves and that means a new crop of HIM students will soon start their studies of -ectomies, -ologies, and –opathies. I have kicked off the new school year with a little research into how other CSAs mentor and encourage their students and recent graduates. My first online visit was to Florida. I found that the FHIMA has a committee dedicated to helping their students and recent graduates’ network, find internships, and mentorships. 

The Bridge the Gap Committee provides a resource for Florida students to tackle the challenges of landing that first real gig in HIM. My next virtual visit took me across the country. Similar to MdHIMA, the Washington State HIMA offers students discounted registration to workshops and their annual meeting. They also have a lottery type drawing for a lucky few to be reimbursed for a Certification Exam.  A special networking at the annual meeting is another way WSHIMA gets their students off on the right foot.
My last visit was to Ohio’s association, OHIMA, which provides one student in each of their 18 CAHIM accredited programs a scholarship that reimburses these students for their Certification Exam. A special networking lunch is hosted for students at the annual meeting giving board members, staff and association leaders a chance to pass on words of wisdom and gems of knowledge. Several students serve on committees and are encouraged to be an active part of the association through volunteering. Ohio has five regional associations and one of them has a student liaison position that is an important link of communication between the classroom and the experience in the field.
It has been an interesting trip through the various state CSAs and learning how they mentor and encourage students. I hope to hear from other CSAs in the upcoming weeks with additional information, which I will then pass on to you.

Until next time.
Laura Hoot, RHIT

RHIA/RHIT Study Sessions

If you are interested in studying with your fellow HIM colleagues please contact Moses Asiedu for details.

Welcome New MdHIMA Members!

MdHIMA welcomes the new and transfer members into our state association! We look forward to seeing you at the upcoming events and welcome your active participation. Please feel free to contact any of the Board members if you are interested in joining a committee or if you have questions or need information. Again, welcome!

Dana Baynum Carole Manyo
Carol Holland Tracey Johnson
Medeus Nagela Anne Corbett
Sharon Watson, NRCCS Shirley Knelly, CPHQ, LCADC
Samuel Koelbl-Yalley CeCile M Gilbertson
Karen Callahan Laurie D Pearson
Caroline Rushby Cathyrine Miller
Ebony N McIntyre Mark Johnson
Alisa Khomyanina Isabelle G Peton, Medical Assistant
Annette Lindemann Michele Randolph, MA
Cynthia A Digulimio Claire T Earnhardt
Erin Craft Sharon Watson, NRCCS

Dates to Remember 

Thursday, September 13, 2012 - 2:30 - 4:00 PM - Data Quality Meeting, Harbor Hospital
Friday, September 21, 2012 - TBA - Quarterly Business Meeting, Location TBA
October 1-3, 2012 - All Day - 2012 AHIMA Convention & Exhibit in Chicago

Also see the MdHIMA Calendar of Events for further details or future events.

Submit Items for the e-Newsletter

Please remember that this e-Newsletter belongs to you and is an excellent source of communication!  If you would like to submit information to be included in the next publication or if you would like to let the membership know what is going on with you or your facility and employees, please don’t hesitate to send a submission to Alan Ward, Chair of the e-Newsletter.

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