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February 2012

Inside this Edition:
  • President's Message
  • New ICD-10 Implementation Handbooks Now Available
  • Local Association News
  • THIMA's ICD-10 Training Plan
  • Congratulations to Dr. Leftwich
  • CHPS
  • CMS Sunset Provision for All Orders Runs Out

President's Message

Happy 2012 THIMA Members!

I hope that 2012 is off to a great start for each of you and hope that we are all blessed with a prosperous year ahead! I want to thank each of you for your contributions of talent, time, and resources that enabled THIMA to achieve its goals in 2011. THIMA’s 2012 goals and objectives should continue to move our Association forward and align well with AHIMA goals.  Your continued commitment, support, and leadership are extremely important and have an invaluable role in our continued success.

Here are a few items that are important to note:
  • THIMA’s ICD-10 Team continues to invest vast amounts of time and knowledge to enable our Association to provide valuable resources and training across the state. The team’s success, as led by Kathy Hallock and Beverly Cross, has not only aligned THIMA with TN partners and stakeholders, but sustained THIMA’s role as the “go-to experts” for ICD-10 preparation and education. The team is currently planning a CDI workshop with the newly formed TN chapter of ACDIS.
  • The dates have been set for the 2012 AHIMA Winter Team Talks and Hill Day in Washington, DC. THIMA’s Executive Committee is planning for their representation of THIMA membership at this upcoming event which will occur at the end of March 2012. Please reach out to any member of the THIMA Executive Committee if you have certain issues that you would like for us to address during our visit.
  • Are you an AHIMA member looking for an exciting community that engages networks of HIM experts and change agents?  If so, AHIMA’s Action Community for Excellence (ACE) Program may be for you! The ACE program identifies, prepares, engages, mentors, and recognizes individuals working to transform HIM practice and create a more robust health information profession. AHIMA recently sent out another call for AHIMA members who are interested in serving as part of this program. This is a unique opportunity for AHIMA members and I encourage you to visit the ACE website for more information, or to nominate yourself or a colleague.
  • If you would like to nominate a THIMA colleague for an award to be presented at the THIMA Annual Conference, please do so ASAP! We have a large pool of talented members in our Association and are seeking nominations to honor those people! If you have someone in mind, please take a few minutes to review the award categories and fill out the nomination form.
  • Last but not least, please be sure to check out the robust agenda for the upcoming 2012 THIMA Annual Meeting. The THIMA Program Committee has compiled an outstanding agenda with valuable topics that span a variety of HIM topics. Everyone will find something of interest! We hope to see you all in Gatlinburg this March – please see the agenda/registration located here:
Again, thank you for your commitment to THIMA. In addition, “kudos” and thank you to the numerous THIMA Volunteer Groups that are actively working hard to support the THIMA membership in various capacities. As always, please let Wanda or I know if there is anything the Association can address in order to better meet the needs of the membership.

Kind Regards,
Stacy Dorris, MBA, RHIA, CPHQ
THIMA President

New ICD-10 Implementation Handbooks Now Available

CMS has developed four Implementation Handbooks as additional resources to assist the health care industry with the transition from ICD-9 to ICD-10 codes. Each guide provides detailed information for planning and executing the ICD-10 transition process. Use the guides as a reference whether you're in the midst of the transition or just beginning the process.

The appendix of each handbook references relevant templates which are available for download in both Excel and PDF files below. The templates are customizable and have been created to help entities clarify staff roles, set internal deadlines/responsibilities and assess vendor readiness.

View the tailored step-by-step plans and relevant templates for each of the following audiences impacted by the transition:

Local Association News
According to Trannie Woodson WTHIMA will provide the following Anatomy and Physiology educational programs:
  • January 27th, Respiratory by Roland Dale, RHIA 
  • February 24th Digestive by Trannie Woodson, RHIA
  • March 30th, Integumentary by Becky Hancock, RHIA with the Business Meeting to follow lead by Patricia Puckett, RHIA focusing on audits by the Recovery Audit Contract and other s with processes that are working or not working.
  • April 27th, Musculoskeletal by Roland Dale, RHIA
  • May 18th, Genitourinary by Trannie Woodson, RHIA
  • June 29th, Review by Trannie, Becky, and Roland with a Business Meeting to follow - End of the year review and plans for the incoming year.
Tentatively all meetings are scheduled to be held at Jackson Madison County General Hospital, Jackson, TN.  A & P classes will start at 10:00 with the Business Meeting to follow the class.

Middle-East TN HIMA has scheduled meeting or 2/16/12, 4/11/12, and 6/13/12.  They intend to have ICD-10 training at those meetings and possibly other topics /speakers—to be determined.  They are using the GoToWebinar so members can attend without having to drive to a physical location.  Cindy Nixon reported that it has been a little challenging getting used to the technical issues of that type of meeting but it has been nice to be able to record the meeting for minutes and future review. 

MTHIMA will meet February 21st at St Thomas to review ICD-10 Root Operation.  The April meeting will be at the National College in Madison with a focus on the students and the June meeting will be at Williamson Medical Center in Franklin but the program has not be confirmed.

UETHIMA is also focusing on ICD-10 training andaccordingto Lindsey Keenwill meet January 17th at 8:00 AM in the IPMC Conference Center for 1CD-10 PCS Root Operation Group 2 Training by Shirley Clark CPC, AHIMA ICD-10 Trainer, March 22nd at 4:00 PM at the Laughlin Memorial Private Dining Room for ICD-10 PCS Operations Training by Rebecca Boles, RHIA-THIMA ICD-10 Task Force, May 18th at 8:00 AM in the IPMC Conference Center, and July 18th at 8:00 AM at the JCMC Auditorium, for additional ICD-10 Training with presenters to be announced.

CAHIMA will meet the third Thursday of each month with a focus in ICD-10 education as requested by the ICD-10 Work Group.  The meetings will alternate both in time and location.  According to Sandra Clark the earlier part of the year the meetings were focused on ICD-10 and other topics of interest with Wanda Johnson and Bo Watson speaking to the local association’s members.  The association board will meet this week to finalize the year’s activities and one of those activities is to conduct an all day seminar open to all area association members.  More details on the seminar will be forth coming.

THIMA's ICD-10 Training Plan

The THIMA ICD-10 Training Team has been working hard since their inception. They have recently completed the development of a series of presentations  “Introduction to Root Operations” which have been presented at the Local HIMA meetings. These presentations will be archived and available on the THIMA web site soon.

Future plans for 2012 have been finalized  -- take a look. Registration information will follow!

Congratulations to Dr. Leftwich!

Dr. Russell Leftwich, MD, FAAAAI, FCCP, Chief Medical Informatics Officer for the Tennessee Office of eHealth Initiatives is the recipient of the 2011 HIMSS Physician IT Leadership Award.

The Office of eHealth Initiatives is responsible for administration of federal grants and state appropriations around health IT adoption and electronic health information exchange and for promoting health IT and HIE adoption in Tennessee among providers and hospitals. Leftwich is primarily responsible for communications and outreach to hospitals, physicians and other providers around EHR adoption and electronic health information exchange. He is also active in efforts to promote health IT workforce development in Tennessee.

The Physician IT Leadership Award is presented to one individual who, in the judgment of the board of directors, has demonstrated significant leadership in the area of applying IT to the needs of physicians, serving the Society and/or the industry.


Effective January 1, 2012, the eligibility criteria for the Certified in Healthcare Privacy and Security (CHPS) credential was expanded. To view the expanded criteria, visit

If you are interested in expanding your career focus and becoming certified in healthcare privacy and security, join AHIMA in Chicago, April 19-20, for the CHPS Exam Prep Workshop.
The workshop is an extensive 2-day in-person meeting designed to prepare the HIM professional to sit for the CHPS examination. Through in-class, in-depth examples and exercises, you will model training techniques and review the five domains covered in the exam:
  • Domain 1:  Ethical, Legal and Regulatory Issues
  • Domain 2:  Program Management and Administration
  • Domain 3:  Information Technology/Physical and Technical Safeguards
  • Domain 4: External Environmental Assessment and Investigation, Compliance and Enforcement
  • Domain 5: Customer/Client/Patient Services
Register today by clicking HERE or go to, Continuing Education drop down and click Calendar.

Thank you,
AHIMA staff

CMS Sunset Provision for All Orders Runs Out

In 2006, the Centers for Medicare and Medicaid Services (CMS) issued a regulation regarding the requirement that all orders, including verbal orders, must be dated, timed, and authenticated promptly by the ordering physician. Within this same regulation, CMS allowed an exception to this requirement, designating a five-year period following January 26, 2007 for all orders, including verbal orders, to be dated, timed, and authenticated by the ordering practitioner or another practitioner responsible for the care of the patient. This exception became invalid January 26, 2012, and CMS has not issued a final regulation to address this requirement. A proposed regulation was published in October 2011 to modify these provisions to allow for other practitioners to sign and authenticate; however, as of publication time, there has been no final regulation released to address this rule.

It is anticipated that CMS, through the Survey & Certification Group (SCG), will most likely issue a memo or some other type of advisement to the State survey agencies on this issue. As always, surveyors have some discretion on which areas they focus during a survey.

Upcoming Events

CAHIMA Meeting
February 16, 2012

Meaningful Use 2012 & 2013 Update -
Stage 2 Planning & Core Measure Compliance

February 28, 2012
Audio Conference

ICD-10 Crawling Before You Learn to Walk
February 29, 2012

THIMA Annual Meeting
March 12-14, 2012
Gatlinburg, TN


To learn more click here.

Consulting Manager/ICD-10-CM/PCS Trainer

Manager, HIM Systems & Regulatory Operations
LifePoint Hospitals

Medical Coding Charge Capture Specialist
Vanderbilt University

Forms Account Representative
Sentry Healthcare Services, LLC