CNN Monthly e-Alert

This is the first edition of the CNN Monthly e-Alert.  The CPHIMA board voted to replace the quarterly CNN newsletter with this monthly e-Alert.  The CNN Monthly e-Alert will be emailed each month and include timely communication including; job postings, upcoming events, business meeting minutes, president’s message, coding roundtable news, upcoming education session information and agendas.  We hope this new monthly communication tool helps you stay connected with CPHIMA!

Business Meeting Minutes
September 17, 2010

President, Laura Rizzo called the meeting to order at 1:33 p.m.

Approval of Minutes:
The minutes of the June 4, 2010 Business Meeting were approved as presented in CNN and on the CPHIMA website.  All members in attendance approved.  Motion to approve by Kathy Leaman, second by Betsy Stauffer

Laura Rizzo presented the membership report as of September 10, 2010 on behalf of Dan Christopher.  

The Board voted to approve a membership incentive for October & November 2010.  The member that “sponsors” the most new members will receive a $50 VISA gift card.  All new members will have their names place in a drawing to win a gift card.
Current membership:

Membership Total    186
Active       118
Associate      8
Student      58
Honorary      1

Treasurer’s Report:
Michelle Hilton reported the following Treasurer’s report:

Summary of the June 2010 Educational Session

    Registration Receipts:
        Members                $   563.30
        Non-Members         $   210.08
    Total                          $   773.38
    Expenses                    $   396.00
    Net gain                     $   377.38

Summary of CPHIMA Funds

    Checking Account        
    Balance on hand as of 07/01/2010    $ 8,433.69
    Deposits                                                4,623.75
    1st quarter disbursement(s)                    2,801.92
    Assets in account                               $ 10,255.52
    Money Market as of 7/1/2010             $10,621.58
    Total assets on hand as of 06/30/2010     $20,998.66



Resignation of Director
Mary Ann Bacas, CPHIMA Director, resigned her position.  Mary Ann has been a member of CPHIMA since 1974.  She has recently retired and is enjoying time with her husband and friends!    Charlotte Walton-Sweeney, Past-President has offered to take over most of the Director’s responsibilities, which primarily include education and outreach about the HIM field.

Audit of Treasurer’s Books
Kristine Lucabaugh, President-Elect and Laura Rizzo, President audited the books on August 27.  No discrepancies were found.  

Base Camp
Andrea Koppelmann, the CPHIMA webmaster, gave a presentation to the board of Base Camp, which is a document management and collaboration software program.  The software is similar to Microsoft SharePoint.  It will allow for ease of communication among the board members, document sharing, and storage.   There is no cost to CPHIMA for the use of this tool.  As a regional association of PHIMA, we are able to use it at no cost.

Mission, Vision, Values & Strategic Plan
The Board is in the process of reviewing to assure that our Mission, Vision, Values and Strategic Plan are in line with AHIMA and PHIMA.  Final documents will be sent to the members via the list serve.

CPHIMA News Network (CNN)
The Board voted to replace the CPHIMA News Network quarterly publication with a monthly e-Alert.  This will assure that communication is provided in a more timely manner.  

CPHIMA Mentoring Program
Nathan McWilliams, Nominating Chairperson, is reviewing the CPHIMA Mentoring Program to re-establish it for the 2010-2011 year.  

CPHIMA Ballot for 2011-2012
Nathan McWilliams and the nominating committee, Jim Bifano and Karen Tinney, will soon begin the recruitment process for next year’s ballot.  Open positions are:  President-Elect, Treasurer, Director, and Program Director.  Please consider volunteering to be on the ballot. 

Pathways to Gold Careers in Lancaster
CPHIMA will participate on November 16 at Ephrata Middle School and December 1 at Penn Manor High School.

YTI is seeking approval for an HIM program and the CPHIMA board has decided to support this endeavor.  Laura sent a letter of support from the board.

Jim Bifano asked what the timeline for implementing the program was.  Laura replied that YTI set their application to the Department of Education last week and they are hoping to start offering classes in the Fall 2011.


2011 Annual Meeting
May 9-11 at the Hershey Lodge.   2012 and 2013 will be at the Penn Stater in State College.   This decision was made based upon failure to provide appropriate notification of cancellation of a contract that had been signed in 2008 within the required time frame to avoid paying a penalty.  

PHIMA Distinguished Member
Nominations are being accepted until January 31, 2011.  The form is on the PHIMA website.  If you have a CPHIMA member in mind, please let a board member know.

The Keystoner has been replaced with weekly eAlerts.

AHIMA House of Delegates-September 26 – Two items up for discussion
Apportionment – Nebraska HIMA is proposing a bylaws amendment to adopt a “Senate Model” for delegate apportionment, which would be 2 delegates/state.

New Jersey HIMA is proposing that states be split into three groups based on size; small, medium, and large.  The states would get delegates, 2, 3, or 4, based on which size group they fall into.
Current state is that each state gets delegates based on the number of AHIMA members they have.  Pennsylvania has 5 delegates because they have a large member population.

Jim Bifano stated that it seems they should keep the current method for number of delegates, because if you have a large number of AHIMA members then you should get more say.  Laura said that the PHIMA board felt the same way.

Name Change – AHIIMA-American Health Informatics and Information Management Association

AHIMA e-Alert Advocacy Effort to Update the Standard Occupational Classifications for HIM Professionals.  Go to AHIMA Advocacy Assistant.

Legislative Update – Charlotte
Two committees – Legislative and Advocacy
PHIMA selected Stephanie Donovan who will head up PHIMA's Advocacy Committee
The Advocacy Committee will be separate from the Legislative Committee.
PA Hill day will coordinate with the Annual Meeting.
Letter Writing Campaign
AHIMA will be tracking letters sent by each state to see which state sends the most.

Door Prize
2 Starbucks gift cards – Elizabeth Ober and Cindy Biechler
2 PHIMA bags – Eileen Queenan and Debra Plowman

Job Announcements
Coding Manager, Hanover Hospital
Coders, Select Medical

There being no further business, the meeting was adjourned at 1:56 pm

Motion to adjourn:  
Motion:  Charlotte Walton-Sweeney
Second:  Jim Bifano

The next educational session is scheduled for Friday, December 17, 2010 at the Hotel Hershey
Respectfully submitted,

Lauren Houseal, RHIA
CPHIMA Secretary
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Job Opportunities

Quality Informatics Specialist
Penn State Hershey Medical Center

To learn more visit the CPHIMA job board.

Upcoming Events

Coding Roundtable
Tuesday, November 23rd
Lancaster General Health Campus
Lancaster, PA
Online registration coming soon!

Holiday Education Session
December 17, 2010
Hershey Hotel
Hershey, PA

Call for Nominations

Please consider volunteering to be on the 2011-2012 CPHIMA ballot.  Open positions include: President-Elect, Treasurer, Director, and Program Director.

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