Big changes are occurring in the structure of the House of Delegates! This month’s newsletter focuses on FAQ’s answered by the first Speaker of the House, Susan Parker, MEd, RHIA.
AHIMA’s 2012 Speaker of the House Susan Parker, MEd, RHIA, is leading the effort, with the AHIMA Board of Directors, to increase collaboration within the House of Delegates in order to address the issues influencing our profession. The House is an assembly of state leaders representing AHIMA’s grassroots member forum. The House is charged with governing the health information management profession. At the 2012 Winter Team Talks, Parker presented a new, forward-thinking approach to the operations and configuration of the House of Delegates, also known as the Governing the Profession Initiative. The initiative will allow for improved agility and diverse input into strategic planning, in order to better address and meet the needs of our members, profession, and industry.
Below are answers to frequently asked questions about the new House of Delegates structure. If you have a question that is not answered here or would like further information about the House of Delegates, please post a message in the CoP.
Q: Can you briefly explain the new HoD structure?
A: We gather input from the Envisioning Collaborative consisting of one selected delegate or non-delegate representative per state to help inform the Board in setting strategy. We have a House Leadership Team consisting of one CSA delegate per state, divided into three functional workgroups. Along with subject matter experts from other relevant areas, delegates not on the Leadership Team or Envisioning Collaborative will join Task Forces. As issues come through the House Leadership pipeline and are vetted, delegates will be notified and assembled to address them.
Q: What is the goal behind this change?
A: To be more agile and flexible and to build on prior successes and implement a new way of working, incorporating Association best practices.
Q: Are the House Teams going away? If yes, what happens to the existing House Team charges?
A: Yes, the House Teams are going away. We will replace the House Teams with Task Forces. The new structure will allow more input into the overall practice of HIM. An evaluation will be done to distinguish which team charges can be sunset and which charges need to remain standing. There are some charges that may fit with a particular task force. It is our goal to make sure no existing charges or projects are lost in the transition.
Q: Are Practice Councils going away?
A: No, but the new structure should facilitate better communication and a stronger relationship between the House of Delegates and the Practice Councils that will make it possible to respond to issues more quickly.
Q: Does this replace in-person House meetings? Is this a first step toward replacing in-person House meetings?
A: This does not replace in-person House meetings, nor is it a first step toward replacing them.
Q: What will we do at in-person meetings?
A: Govern the profession! We will use the valuable face time as our states expect us to, and debate relevant practice topics, vet solutions, and work collaboratively across geographic lines.
Q: How will we conduct House business?
A: Florida encouraged us to replace our traditional on-site voting method with electronic voting, which will facilitate better communication between delegates and CSA Leadership AND make more efficient use of our face time. We have two House action items currently under discussion, as well as the Nominating Committee election and the Speaker-elect of the House of Delegates election, which we will vote on electronically August 6-17. A letter of notification was sent on June 22. Please discuss the House action items on the CoP, this serves as our “virtual floor.”
Proposed MPI in a Healthcare Environment Resolution – from the Best Practices/Standards House Team and MPI Task Force.
Proposed Healthcare Organizations Must Create Consistent Privacy and Security Practices Resolution – from the Best Practices/Standards House Team and Privacy and Security Practice Council.
Nominating Committee Election
Speaker-elect of the House of Delegates Election
Q: Will this affect our powers, composition, or voting eligibility of the House of Delegates?
A: This plan will not affect nor impact in any way the powers or duties, composition, or voting eligibility of the House of Delegates. The proposed operational framework will allow the House to make the best use of time and effort in governing the profession.