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THIMA eNEWS


Inside This Issue:

Sign AHIMA's Petition to the White House!


AHIMA's MyHealthID petition campaign opens today. Please visit http://wh.gov/i7YT6 and join your fellow AHIMA members across the US in petitioning the White House to lift the ban on government participation in discussions that will lead to a voluntary patient safety identifier solution. Note that signing is a two-step process; your signature will only be recorded after you respond to a verification e-mail sent to your specified e-mail address. You must verify, or your signature will not be recorded.

AHIMA wants to make healthcare safer, more efficient, and more effective for all patients. We must collect 100,000 signatures by April 19 — that's 30 days — in order to get a response from the White House and place this important issue in the center of patient safety conversations.
 
We need the signatures of your colleagues, as well as your friends and family members. Help spread the word about the potentially costly and even dangerous effects of not having a patient identification solution. Advocacy begins at your own dinner table, with your family and friends. Get the toolkit at www.ahima.org/MyHealthID to learn more and get ideas on how you can get share this message.
 
Save the Date
Also, this Thursday, March 24, from noon – 2 p.m. ET, join AHIMA and Sharecare.com for the #MyHealthID Twitter chat. We will be sharing with the public resources from AHIMA and others to help them make healthcare decisions and inviting them to sign this national petition. To follow the conversation on Thursday, visit Twitter and search for hashtag #MyHealthID. To add your voice, simply include #MyHealthID in your post.
 
Get involved now by going to http://wh.gov/i7YT6, and sign the petition. We need your signature today!

Local HIMA Meetings & News

 

KAHIMA Upcoming Meetings


May 17, 2016
Speaker: Jacqueline R. Woeppel, ScD, MBA, RHIA, CCS Healthcare Innovations Consultant Tennessee Medical Association
Topic: Healthcare reform - Episodes of Care
Time: 4pm-6pm EST
Location: Roane State Community College, 132 Hayfield Road, Knoxville, TN
CEUs: 1
No registration required
 
July 19, 2016
Speaker: Dawn Scruggs, MA, RHIA, CDIP, CHDA
Director of Health Information Management/Utilization Management Sweetwater Hospital Association
Topic: My Path to the CHDA Credential
Time: 4pm-6pm EST
Location: Roane State Community College, 132 Hayfield Road, Knoxville, TN
CEUs: 1
No registration required
 


METHIMA Upcoming Meetings


Save These Dates For Future Meetings!
  • April 21, 2016
  • June 28, 2016
  • August 18, 2016
  • October 20, 2016
  • Questions and Answers about HIPAA's Access Right

OCR Launches Phase 2 of HIPAA Audit Program

 
As a part of its continued efforts to assess compliance with the HIPAA Privacy, Security and Breach Notification Rules, the HHS Office for Civil Rights (OCR) has begun its next phase of audits of covered entities and their business associates.  Audits are an important compliance tool for OCR that supplements OCR’s other enforcement tools, such as complaint investigations and compliance reviews.  These tools enable OCR to identify best practices and proactively uncover and address risks and vulnerabilities to protected health information (PHI).

In its 2016 Phase 2 HIPAA Audit Program, OCR will review the policies and procedures adopted and employed by covered entities and their business associates to meet selected standards and implementation specifications of the Privacy, Security, and Breach Notification Rules. These audits will primarily be desk audits, although some on-site audits will be conducted.
 
The 2016 audit process begins with verification of an entity’s address and contact information. An email is being sent to covered entities and business associates requesting that contact information be provided to OCR in a timely manner. OCR will then transmit a pre-audit questionnaire to gather data about the size, type, and operations of potential auditees; this data will be used with other information to create potential audit subject pools.
 
If an entity does not respond to OCR’s request to verify its contact information or pre-audit questionnaire, OCR will use publicly available information about the entity to create its audit subject pool. Therefore an entity that does not respond to OCR may still be selected for an audit or subject to a compliance review.  Communications from OCR will be sent via email and may be incorrectly classified as spam. If your entity’s spam filtering and virus protection are automatically enabled, we expect entities to check their junk or spam email folder for emails from OCR.
 
The audit program is developing on pace and OCR is committed to transparency about the process.  OCR will post updated audit protocols on its website closer to conducting the 2016 audits. The audit protocol will be updated to reflect the HIPAA Omnibus Rulemaking and can be used as a tool by organizations to conduct their own internal self-audits as part of their HIPAA compliance activities.
 
OCR’s audits will enhance industry awareness of compliance obligations and enable OCR to better target technical assistance regarding problems identified through the audits. Through the information gleaned from the audits, OCR will develop tools and guidance to assist the industry in compliance self-evaluation and in preventing breaches. We will evaluate the results and procedures used in our phase 2 audits to develop our permanent audit program.
 
To learn more about OCR’s Phase 2 Audit program, please visit our website at http://www.hhs.gov/hipaa/for-professionals/compliance-enforcement/audit/index.html. ​
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