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Inside This Issue:

Have A Safe And Happy

Sharing Sad News

We are stunned and saddened to learn of the tragic death of MHIMA/THIMA member, Natalie Stovall Frady. Natalie served THIMA in several capacities over the last few years, most recently as Chair of the HIE Task Force. A frequent speaker, Natalie was always willing to share her knowledge and further the mission of THIMA.

In spite of her short time with us, she leaves quite a legacy: Accident claims soldier's widow

Please join me in praying for her husband, sons, family, and the many among us who cherished her as a friend. She will be missed.

Clarification of Permissible Fees for HIPAA Right of Access – Flat Rate Option of Up to $6.50 is Not a Cap on All Fees for Copies of PHI

Earlier this year, OCR released a fact sheet and two sets of Frequently Asked Questions (FAQs) to clarify aspects of individuals’ core right under HIPAA to access and obtain a copy of their health information.
Today, in response to questions received after release of the guidance, OCR provides further clarification about the amount that an individual may be charged for a copy of their protected health information (PHI).  Specifically, we clarify in a new FAQ that $6.50 is not the maximum amount that can be charged for all individual requests for a copy of PHI under the right of access. Rather, charging a flat fee not to exceed $6.50 is an option available to those entities that do not want to go through the process of calculating actual or average costs for requests for electronic copies of PHI maintained electronically as permitted by the Privacy Rule.  Entities may choose the fee calculation method that is most appropriate for their circumstances, within the boundaries of what is permissible under the Privacy Rule.  
The new FAQ may be found at: New Clarification - Up to $6.50 Flat Rate Option. Additional information regarding permissible fees and other aspects of the individual right of access may be found at:
To learn more about non-discrimination and health information privacy laws, your civil rights, and privacy rights in health care and human service settings, and to find information on filing a complaint, visit us at

Free Webinar

Understanding OCR's Access Guidance 

June 2, 2016

Time:  12 noon CT | 1 p.m. ET
Length:  45 minutes
Speaker:  Adam Greene, JD, MPH
CEUs:  1
Cost:  FREE

Individuals still face challenges in obtaining their protected health information (PHI). In January 2016, the Office for Civil Rights released guidance regarding the right of an individual to access their PHI under HIPAA. The guidance covered topic areas such as third party requests, the role of state fees schedules, and calculating costs/fees. 
Please join Adam Greene, JD, MPH, for this free, live, 45 minute webinar, as he reviews and interprets the key components addressed in this guidance and walk away with a deeper understanding of how to ensure compliance. Learn more...
  • Learn the definition of labor costs and what may be included
  • Understand the role of the state fee schedule in determining cost/fees
  • Clarify the difference between authorization and release of information
  • Clarify the difference between third party requests and patient requests
Register Now

Local HIMA Meetings & News


KAHIMA Meetings

July 19, 2016
Speaker: Dawn Scruggs, MA, RHIA, CDIP, CHDA
Director of Health Information Management/Utilization Management Sweetwater Hospital Association
Topic: My Path to the CHDA Credential
Time: 4pm-6pm EST
Location: Roane State Community College, 132 Hayfield Road, Knoxville, TN
CEUs: 1
No registration required

METHIMA Upcoming Meetings

Save these dates for future meetings!
  • June 28
  • August 18
  • October 20

UETHIMA Upcoming Meetings

Save these dates for future meetings!
  • July 21, 2016
  • October 27, 2016
  • January 19, 2017
  • April 27, 2017
All meetings are held at the Johnson City Medical Center, Auditorium 1, 7th floor – 2 – 4:30pm. 
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