ICA New Professionals Newsletter no. 14 - April 2020
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Welcome to the 14th ICA New Professionals newsletter, and the first for 2020!

Hello from your newsletter editors!

It's been a while since we've sent a newsletter to the New Professionals community, but what better time than while the world has stepped up it's digital communication. Firstly, we hope you are staying safe, wherever you may be. The global archives community is small and loves to look out for each other.

Read on for how you can apply to be part of the next ICA New Professionals Programme, an archivist's take on working from home, for access to free archival journals while the world is in lockdown, and to learn how you can contribute to the international archival community by writing or translating for this newsletter.

Feel free to contact us any time with your questions, ideas or suggestions for the newsletter. We'd love to hear from you!

With warmest wishes,

The 2019/2020 ICA New Professionals Programme cohort: Maria, Priyanka, Laura, Anne-Flore, Angela and Forget.

Applications for the ICA New Professionals Programme 2020/2021 are now open!

So you want the opportunity to attend the 2020 ICA Congress in Abu Dhabi, learn from a mentor and other experienced archivists, and hang out with new archivists from all over the globe?

The International Council on Archives created the New Professionals Programme to support and engage with future leaders in the archival profession, who will stimulate international engagement from and with their professional communities. Each year, a handful of archivists within their first five years of work are selected to be members of the programme for one year and participate in all its activities, including during the ICA Congress. This year, bursaries will be funded to enable successful candidates to attend the Congress, taking place in Abu Dhabi, United Arab Emirates. Please note: The Congress has been postponed due to COVID-19, and new dates will be announced soon. 

Who is it for?

The New Professionals Programme is aimed at ICA members with less than 5 years of working experience, irrespective of age, including:

  • Students of archival science (including individual ICA members and students of archives/records management schools which are ICA members).
  • Trainees (including individual ICA members and trainees in organisations which are ICA members).
  • Qualified archivists with no working experience and who are individual members of ICA.
  • Individuals who have worked in archives and records management for less than 5 years (including individual ICA members and employees of organisations which are ICA members).

How do I apply?

To find out more about what's involved in being an ICA New Professional, what the bursary includes, whether you're eligible and how to apply, please visit the New Professionals Programme pages on the ICA website. Applications close at the end of June 2020.

We would love to answer any questions you have about the programme! Contact us via Twitter, Facebook or email. Good luck!

Open Access Reading for Archivists
While a lot of us are working from home, learning from home or may just have a lot of time on our hands, we think it's a great time to do a bit of extra learning. While usually a lot of academia and published works are held behind a paywall or only available to subscribers, a number of archival journals have opened up parts of their back catalogue for all to use and enjoy. Here are a few that we found:

The American Archivist

The journal of the Society of American Archivists has opened up it's past six issues, making every issue ever published now available for free until June 30, 2020.


In a similar vein to The American Archivist, Archivaria - the journal of the Association of Canadian Archivists - has made it's last four years of publications (eight issues) available for free until June 30, 2020. All back catalogue issues are permanently free to read.

Liverpool Online University Press

The Liverpool Online University Press is a publishing house with many journals under it's belt, including the ICA's Comma. Several issues of various journals are free to read, including some under the 'Archives and Indexing' umbrella.

Archives and Manuscripts

The journal published by the Australian Society of Archivists has recently made it's archive - all issues from 1955 to 2011 - available online for free, indefinitely!

Working From Home: an Introspection
by Laura Luca


Archives and archivists are inherently building-based, and mostly, we’ve come up with lots of reasons to not even consider working from home. And, to be fair to us, a lot of our work requires us to have access to the physical collections, so naturally this whole thing has come as bit of a shock to a lot of people! 

But despite all this, there have been amazing and creative efforts from archivists across the world to keep our work going and our users engaged. Below is a snippet of the archival work I’ve been up to since the UK lockdown. 

In my role as Archive Assistant at Berkshire Record Office, I have scanned our four Library Accessions Registers spanning 1948 to present, and created spreadsheets into which these could be transcribed. The information transcribed into the spreadsheets will form the basis of our first ever Library Catalogue! This will allow our users to search the library collection quicker, easier, and remotely, so it’s a very exciting project to be able to work on from home.

My role at The Museum of English Rural Life (MERL) involves digitised films, so it has been a little easier to pick this up at home! I’m mostly clearing copyright for films  -primarily in the Ministry of Agriculture, Fisheries and Food film collection. This is part of a wider interdisciplinary Wellcome funded project called FIELD, researching endemic disease in livestock. 

I've also been cataloguing some films from other related collections for this project, so have acquired much knowledge of cheese-making, farming techniques, and (my favourite so far) apple-wrapping!

The whole experience has reminded me of a time I dressed up as a scarecrow for Halloween and my best friend dressed up as an apple…

The lockdown has also allowed me to spend more time connecting with my colleagues on the ICA New Professionals Programme. Not all of our experiences of working from home have been pleasant ones and it is important to recognise both our privileges and our disadvantages during this time so that we can support each other as much as possible!

My WFH routine is sponsored by: 

To be consumed simultaneously: Coffitivity & Django Reinhardt
Yorkshire Tea (loose leaf)
& multiple snacks and naps in between meals. 

Take care all & stay in touch ❤️

Opportunities for New Professionals

We thought we would gather some intelligence on opportunities out there specifically for Information Management, Library and Archival students, and those in their first few years of the profession. Here are some hot picks from us:

Archives Internship

Where: International Criminal Court, The Hague, Netherlands
Who:    New professionals or students close to the end of their studies
When:  Applications close 31/12/20
Link to more details and application

Research Librarian for Digital Humanities and History

Where: University of California, Irvine, US
Who:    Library Science or related qualifications graduates, those with experience in digital humanities projects
When:  Applications close 25/05/20
Link to more details and application

Assistant Archivist

Where: BIEP (Culture and Heritage, Public Service), Grenoble, France
Who:    Archival or History graduates
When:  Applications close 22/05/20
Link to more details and application

If you have any great opportunities for new professionals and students that you would like to share, please get in touch with us!


Callout for Translators and Newsletter Article Submissions!

The ICA New Professionals Programme invites all new professionals from across the globe in the broader discipline of archives and information management to share short stories and articles based on their work experience and endeavours. The objective of the ICA NP newsletter is to encourage the professional growth of all new professionals through sharing of their work activities, research projects and other experiences they encounter in the process of executing their tasks as information management practitioners. This is a great opportunity to be published, engage with the global ICA community, and get some practise on writing about your work and ideas. Please note that this is an open call - submissions to the newsletter need not follow a particular theme.

Who can submit?

Both ICA members and non-members with less than five (5) years of experience in the archives and / or records management profession are welcome to contribute to the newsletter.

Submission guidelines

·         Articles must be submitted in word format

·         Word limit is 500 words

·         Submissions should be in English or French

Feel free to include section headings in your article, and inclusion of illustrations is encouraged to emphasise your piece.

Please send your submissions to by June 14, 2020.

We also need translators to help us with Spanish and French translations for our future newsletters. If you would like to help us out or have any questions about newsletter submissions, please get in contact with us via Twitter, Facebook or email - links below or at the beginning of the newsletter.

Thanks for reading, and keep an eye out for our next issue in June 2020
Click here to read previous issues of the newsletter.
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