ICA New Professionals Newsletter no. 16 - February 2021
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Welcome to the 16th ICA New Professionals newsletter, and the first for 2021!

Click here to read this newsletter in French!

Hello from your newsletter editors and welcome to the first ICA New Professionals Programme newsletter edition in 2021!


In this newsletter we say goodbye to the last cohort of New Professionals and welcome the latest group, six new professionals from around the world, who are enthusiastic about archives and record keeping issues. We would love for you to get in touch with us via email, Facebook or Twitter with suggestions and ideas or simply to say "hi" . Also new is our Instagram account and we would love to make this a collaborative platform to share the stories and work of other new professionals. If you have any projects or collections you are working with that you wish to share then tag us @icanewprofessionals. You can find a short biography of each of us included in this newsletter to find out more about who we are, what we do and where we come from.


Read on to learn about Tom Wales’ experience with writing a dissertation ‘from home’ and to find some interesting job opportunities for new professionals. Also in this issue: valuable guidance from the 2019/2020 New Professionals Programme cohort about how to successfully run a conference workshop as a first-time facilitator.


Please do contact us at any time with your questions, ideas or suggestions. We'd love to hear from you!


With warmest wishes,


The 2020/2021 New Professionals Programme cohort: Luz María, Zoe, Elisabeth, Francesca, Razan and Makutla.

Welcome to the 2020/2021 ICA New Professionals Programme cohort!

Forget Chaterera Zambuko
The outgoing 2019-2020 New Professionals would like to take this opportunity to introduce and extend a warm welcome to the 2020-2021 New Professionals. The new cohort is comprised of a mix of enthusiastic, highly motivated and promising future leaders in the records and archives management discipline. These are Elisabeth, Francesca, Makutla, Luz María, Razan and Zoe.

Elisabeth Klindworth is an archivist at the State Archives of Baden-Wuerttemberg.  She is interested in digital preservation and research data management. Elisabeth is currently involved in a research project for the optimisation of the accessibility of archival records. In her former job position at the State Archives of Baden-Wuerttemberg, she was part of the team that develops and operates a digital archive for Baden-Wuerttemberg called ‘DIMAG’.

Francesca Mackenzie is a Digital Archivist at The National Archives, UK. Her core responsibilities include preparing collections for ingest and conducting research into file formats for the PRONOM file format registry. the preparation and ingest of digital collections and conducting file format research for the PRONOM database. Previously, Francesca held a six-month research position exploring how crowdsourcing could be combined with machine learning. A main interest of hers is around how archives and accessibility and how information can be storied in new and different ways.

Makutla Gibson Mojapelo is a Lecturer in the Department of Information Science at the University of South Africa (Unisa). His work at Unisa involves teaching and learning, community development, academic citizenship and research. Makutla Mojapelo is a young academic who has published two articles in peer-reviewed journals. He is also serving as a reviewer for local and international journals. He holds a Masters degree from UNISA and he is currently studying towards a PhD in Information Science.

Luz María Narbona is an archivist who has worked on various archival projects in Chile related to the modernization of archives, and scientific and socio-environmental history. She is interested in the transformation of data as a result of the implementation of new technologies and has studied the case of the Library of Catalonia and the impact of the arrival of the first computers in its premises during the 1970s. Luz María Narbona is part of Archiveros sin Fronteras- Chile (Archivist without Borders- Chile) and Asamblea de Archiveras y Archiveros de Chile (Chilean Archivists Assembly), an association created after the social revolt in October 2019.

Razan Ahmad is an Archival Technician who holds a BA certificate in conservation and restoration Management and Master’s degree in Library and Information Sciences. Razan has digitized more than 18000 slides including those of British photographer Jane Taylor, and journalist & political analyst Rami G. Khouri, British official Charles Wilson, and archaeologists George Bass, Robert Schick, and Linda K. Jacobsa and Worked  with Archives Team members at ACOR  to train new members in digitization of relevant archival materials and to produce digitization guides for training purposes and Presented training session about Photo Digitization and at ACOR and Participated Mapping Digital Cultural Heritage "MAdih" project at CBRL, British Institute Amman (2019).

Zoe Dickinson is an Archives/Records Officer for an international organisation in Washington, DC. Prior to this, she worked at the European Central Bank in Frankfurt, Germany, the International Atomic Energy Agency in Vienna, Austria and volunteered at a number of organisations in Scotland, UK. Zoe has always been interested in travel and history and saw working internationally in archives as the opportunity to do both at the same time.
Opportunities for New Professionals

We thought we would gather some intelligence on opportunities out there specifically for Information Management, Library and Archival students, and those in their first few years of the profession. Here are some hot picks from us:

Government Records Archivist, Yukon

Where: Whitehorse, Canada
Who:  Information management graduates
When:  Applications close 22 February 2021
Link to more details and application

Summer Student- Archives Assistant, City of Ottawa Archives

Where: Ottawa, Canada
Who:  Completion of first year of college or university in relevant discipline and 4-8 months archival experience.
When:   Applications open until 26 February 2021
Link to more details and application

If you have any great opportunities for new professionals and students that you would like to share, please get in touch with us!

Writing a Dissertation ‘from home’, the challenges and why vulnerable young people need to be at the centre of local government information governance

by Tom Wales: Information Professional, London

I thought that thinking of, writing and completing a dissertation whilst working full-time was enough of a challenge for one summer, Covid-19 has had an interesting impact on my studies at UCL on their Masters Course. Being furloughed from my role at Churchill Archives Centre, Cambridge, gave me a valuable opportunity to push on with my research, interviews and get started with some writing to send to my dissertation supervisor. Whilst I was grateful for this opportunity, like many I found it difficult to motivate myself during this time despite enjoying the topic I had chosen. It was certainly tricky not being able to spend time working in an array of coffee shops and UCL’s study spaces. It also meant that I have had to conduct interviews via email, Microsoft Teams and by phone. This presents its own challenges regarding privacy notices and affects the interview itself. It is far easier to interview someone in person, talking over video is more accessible for many, but knowing when to speak, reacting to body language and taking cues can be tricky.
My dissertation topic concerns Education, Health and Care (EHC) Plans. These were created to put families at the centre of the provisions made for young people with Special Educational Needs, ensuring recommendations were outcome focused and to guarantee effective co-ordination amongst education, health and social care professionals working with young people aged 0-25. As far as I am aware, the information governance of these plans and the plethora of information created alongside them has never been studied within academia. ( EHC Plans dictate and govern a young person’s childhood, adolescence and their move into adulthood. Considerable, life changing decisions are made when EHC Plans are provided, reviewed, and granted or refused. Studies by the University of Roehampton ( provide evidence to the fact that young people are too often overlooked during the process.
A critical recordkeeping perspective is required for several reasons. The lack of literature looking at EHC Plans and its predecessor, the SEN Statement, represents a failure to consider the impact of information management on the lives of young people.  Moreover, EHC Plans represent more than a tool for County Councils and Local Authorities to deliver a service. Care needs to be taken in the creation, managing and disposing of information and importantly, the valuable information regarding an individual’s experience of education and adolescence, their special needs requirements and wellbeing. Records of course have the capacity to function as instruments of governance, but also form memory, shape identity and provide added value. EHC Plans do not perform this function alone, but their creation, storage, use, change, sharing, redacting, access and disposal have the potential to impact on the care and education young people receive.
The 2019/2020 New Professionals Programme project:
Running a Workshop at a Conference for First-time Facilitators

Laura Luca


One of the outcomes of the ICA New Professionals programme is a project which will benefit the active ICA NPs as well as the wider new professional community. 

Each cohort will collaboratively work on things such as managing the social media, getting a newsletter out and preparing for the conference. Our cohort also worked on putting together the first NP webinar as part of the ICA’s International Archives Week 2020 programme. We were involved in conversations around the Black Lives Matter movement, putting out a statement on this, and began work on an Open Bibliography.  

However, it was our leaflet designed to help new professionals organise a workshop that we have chosen to launch as our project for the wider new professional community. The leaflet is called "Running a Workshop at a Conference for First-Time Facilitators" and is available here.

We chose to create this because we found that there is a lot of information surrounding how to organise a conference event which is assumed to be common knowledge, but is very rarely consciously shared, especially with new professionals. 

The leaflet is made up of 4 parts: 
  • Basics

  • What your workshop might look like

  • Checklist

  • Running your workshop

We take you through these sections in our latest webinar, which you can access here.

We also hope that this can be a useful resource for both live and virtual conferences. We hope it will provide new professionals with a sense of support and confidence in their ideas and abilities to run an event.

Call for Translators and Newsletter Article Submissions

As always, the ICA New Professionals Programme invites all new professionals from across the globe in the broader discipline of archives and information management to share short stories and articles based on their work experience and endeavours. The objective of the ICA NP newsletter is to encourage the professional growth of all new professionals through sharing of their work activities, research projects and other experiences they encounter in the process of executing their tasks as information management practitioners. This is a great opportunity to be published, engage with the global ICA community, and get some practice on writing about your work and ideas. Please note that this is an open call - submissions to the newsletter need not follow a particular theme.

Who can submit?

Both ICA members and non-members with less than five (5) years of experience in the archives and / or records management profession are welcome to contribute to the newsletter.

Submission guidelines

·         Articles must be submitted in Word format

·         Maximum 500 words

·         Submissions may be in English, French or Spanish

Feel free to include section headings in your article, and inclusion of illustrations is encouraged to emphasise your piece.

Please send your submissions to by 1 April 2021.

We also need translators to help us with Spanish and French translations for our future newsletters, or sometimes for other projects we have on the go. This is a great way to get involved with the program and your foot in the ICA community door. If you would like to help us out or have any questions about newsletter submissions, please get in contact with us via Twitter, Facebook or email - links below or at the beginning of the newsletter.

Thanks for reading, and keep an eye out for our next issue in April 2021.
Click here to read previous issues of the newsletter.
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