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November 19, 2015
In This Issue:

Call for Proposals: WRLC Annual Meeting

The Sharing Expertise Committee is soliciting proposals for the concurrent breakout sessions for the 2016 WRLC Annual Meeting, which will be held on Tuesday, March 8, 2016 at Marymount University. Share your ideas and your expertise with your colleagues in the WRLC community! 

The Annual Meeting concurrent sessions are designed to provide you or a group of your Consortium colleagues an opportunity to share your ideas and expertise with other members of the WRLC community. Each concurrent session is 30 minutes long; proposals that incorporate interaction and discussion are encouraged.  Submit your Annual Meeting concurrent session proposal by Monday, December 7, 2015.
 
Submit Today!

“The Big Move” at Mason and Holiday Hours

After years of planning and construction, George Mason University Libraries will be moving collections and staff into the new Fenwick Library Addition on the Fairfax Campus.

Beginning November 16, the George Mason University Libraries will be moving more than one million books and bound journals, current periodicals, microforms, special collections and archives, government publications, various equipment, and nearly 100 library staff into the new Fenwick Library facility. Everything in the current library building, except the map cabinets, will be relocated into the newly constructed space or into the existing wings B and C. With the massive amount of items involved, it is anticipated that the move will not be entirely complete until February 2016.

The Fenwick Library will be closed December 19 through January 18, and will reopen in the new facility for the spring semester on January 19. Mason Libraries will not be processing CLS requests from December 18, 2015 through January 18, 2016. As with any move, timelines could change; WRLC members will be informed. 

Thanks for your cooperation, understanding, and good wishes!

- Diane Smith
George Mason University

Shared Collections Update

The WRLC libraries are reviewing and cleaning up lists of print monographs, created as part of the Sustainable Collections Services collection analysis, that have 10 or fewer holdings in WorldCat. These titles will be designated as “cultural heritage” items per the recommendation of the SCS Task Force. WRLC will be updating the location codes for these items in Voyager to reflect this “cultural heritage” status and we intend to update the WorldCat records for these titles to reflect our long term retention commitment. There are approximately 300,000 items in this category among the WRLC libraries with roughly one third of those already housed in the shared collection facility.

On a related note, WRLC staff completed a project to change the location codes associated with shared periodicals in the WRLC Shared Collections Facility to reflect their shared status. This is not done at the time of accessioning as it would require manual updates which would drive up accessioning costs. Barcodes for about 375,000 shared periodicals were scanned as part of this project.  Those needing shared periodical location codes were updated and these shared periodical holdings should now be considered up to date.  An automated process for identifying and updating the affected items has been developed and will be used periodically to keep these shared holdings up to date in the future.
- Bruce Hulse
Director, Library Services

Go Paperless with your Retention Commitment List

Have you printed the 200 or more pages of the retention list from the SCS project and started to mark down what to keep and what to send to WRLC shared collections facility?  If not, you have a chance to go paperless with iPad Numbers App.  

At Marymount University, Electronic Services Librarian, Mason Yang has proposed a paperless procedure using iPad Numbers App.  Mason has worked with Collection Management Librarian, Gwen Vredevoogd, and Information Literacy Librarian, Marcia Dursi, to test the new paperless procedure.  The new procedure takes advantage of iPad’s portability and user friendly interface and makes the process not only paperless but also more reliable.  In addition to saving paper, one can also save time on counting items in each category and minimize the risk of human errors.  

Here is a quick guide on how to process the SCS retention list using iPad Numbers App: 
  1. Download your retention list as Excel file.  The best practice is to only keep several key fields, such as Location Code, Display Call Number, Title, and Barcode on the Excel file, and delete all other fields.
  2. Load the Excel file into an iPad.  You can either email the Excel file to yourself and download it from your email or upload the Excel file to your Dropbox and open it from your Dropbox on the iPad. 
  3. Convert the Excel file into Numbers file format. 
  4. Add one field/column, “SCF”, to the Numbers spreadsheet and change the format of this field/column to “Checkbox”.
  5. Add two other fields/columns, “Keep” and “NOS”, to the spreadsheet and make sure they are “Checkbox” also. (“Keep” stands for “keep in your library”. “NOS” stands for “not on shelf”.)
  6. Bring the iPad loaded with the Number spreadsheet with you to the stacks and tap on one of the three newly added fields for each item on the retention list based on your decision. 
  7. Once the list is finished, send the list to yourself and download it to your PC. 
  8. Convert the Numbers file into Excel file. 
  9. Share the Excel file with the coordinator of the SCS project and others who need to know. 

Here is a screenshot of a Numbers App spreadsheet for this project:



- Mason Yang
Marymount University 

Events

Event: OCLC Americas Regional Council Member Forum

Library of Congress 
Washington, D.C.
Tuesday, December 1, 2015
9:30 am to 3:30 pm

Join the second annual series of regional U.S. Member Forums to learn from colleagues and contribute to the future of your OCLC cooperative. The Washington D.C. Member Forum is one of four forums being hosted by the Americas Regional Council (ARC). 

Our topic, "Engagement and Cooperation" focuses on two important aspects of our work: how libraries are responding to the new ways in which users engage with the library, and how OCLC members engage with OCLC. You will have the opportunity to share your ideas and thoughts with colleagues, and meet and speak with your ARC delegates and Global Council leaders.

There is no charge to attend; lunch will be provided by OCLC.  Space is limited, so please register soon. 

Register today! Attendance is in-person only, and seats are limited. There is no cost to attend, and lunch is provided by OCLC
Register Today!
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