|In this issue...
Two weeks to go!
The countdown to Summit is on! As of today there are only 14 days 'til Mozilla Summit 2010 kicks off in beautiful Whistler, British Columbia! Activities to get everything organized and ready to go have reached a fevered pitch, and we're all incredibly excited about seeing everyone there.
This newsletter includes notes about Travel & Logistics, an all-call for World Expo sign-ups (Everyone from everywhere should be getting involved! That includes you!), notes about the Summit Buddies program which will be starting soon, and some further information about the Summit Proposal reviews and scheduling process, among other things. As always, if you have any questions about anything related to the Summit, please send email to firstname.lastname@example.org.
Travel Update & Logistics
All travel has been booked and itineraries sent out. If you have not yet received your itinerary, please email email@example.com immediately.
"Pocket letters" will be mailed out this week. You should print a copy of this letter to keep with your passport for travel. Everyone traveling to the Summit from outside Canada should carry one of these letters in case Canadian border officials have any questions about your reasons for entering the country. This letter is also available through the Summit wiki.
Shuttles in Mountain View
There will be shuttles running from the Mountain View office to the San Francisco airport for those who are on an early flight out of SFO or who were originally flying out of SJC. We will be publishing the times for these shuttles on the wiki once they are confirmed.
Buses from Vancouver to Whistler
We have chartered a number of buses that will be running from Vancouver to Whistler on July 5th and 6th. When you land at the Vancouver airport we will have plenty of people there to greet and direct you to the closest bus.
If you are arriving early or leaving late
If you have elected to extend your stay in Canada and will be staying in Whistler or Vancouver prior to July 5th or after July 10th, please note that you are responsible for booking and paying for your own hotel accommodations. We will arrange transportation to Whistler from Vancouver starting on the 5th, and back on the 10th. You will have to arrange your own transportation to and from Vancouver before or after these dates.
World Expo: Sign up now!
Lots of people have already signed up to show off their work, events, communities and cultures at our first ever Mozilla World Expo, but we need more!
So far we have representatives signed up from the Philippines, Sri Lanka, Mexico, Estonia, Korea, Russia, Columbia, Argentina, and others! It's going to be a phenomenal showcase of Mozillians' activities around the world. As a representative of your community at the Summit, this is your chance to tell us about the events, work, and culture that makes your community such a unique and vital part of the Mozilla ecosystem.
The Expo will be taking place during one of the evenings at the hotel, and will not be conflicting with any other sessions or events, so you won't miss anything else by taking part! Head over to the sign-up form and use this opportunity to be part of the first (of hopefully many!) Mozilla World Expos.
If you have any questions about this event, please do not hesitate to send an email to firstname.lastname@example.org. We'll be happy to answer any questions you have and help however we can.
Summit Buddies starts soon
We'll be kicking off the Summit Buddies stuff soon, starting with an email introducing you to your (more or less randomly selected) Buddy!
Summit Buddies is intended to be a simple and lightweight system to give everyone attending the Summit a chance to meet someone new, and to give Summit newcomers another person to talk to and ask questions about the Summit.
If you're not interested in taking part in Summit Buddies, please let us know by this Thursday, June 24th. The current plan is to kick things off on Friday with the introductory email, so we're hoping that everyone who is going to opt out, opts out before then. To opt out, please send an email to email@example.com, and we'll remove you from the Buddy list.
We're also deep into planning the Buddy Quest game that is an optional-but-hopefully-fun expansion on Summit Buddies.
The premise is simple: Buddy teams will have the opportunity to do various "quests" and tasks together throughout the course of the Summit. Completed quests will be worth points, and at the end of the Summit we'll give (fun, awesome, unique) prizes to the top Buddy Quest teams. More information will be made available about this once we've finished nailing down all the details.
Proposal Reviews & Scheduling
Summit Proposal submissions closed last Tuesday, and the response has been fantastic with almost 300 proposals submitted for Lightning Talks, the Science Fair, and Breakout Sessions. Unfortunately, we simply don't have enough time or space for them all, so we're in the process of reviewing the proposals and selecting which will be included in the main Summit schedule.
This process should be complete by the beginning of next week -- June 28th -- at which point we will let everyone know which proposals have been accepted. Please note, however, that even if your proposal isn't accepted, there will be some unscheduled space and time at the hotel for small group meetings and ad hoc / spontaneous breakout sessions and presentations. We will ensure there is a system in place for posting information about and organizing these at the Summit itself.
While Mozillians work hard, we also play hard, so we have lots of great activities planned for the evenings during the Summit. The first evening will include a Welcome Reception where everyone will have a chance to grab a beverage, nosh on some great local food, and hang out with other similarly jetlagged and travel-weary attendees.
Other evening events include a "Dine Around the Village" event, where we'll be splitting up into groups and sampling fare throughout Whistler Village. The "International Banquet" will take place alongside the World Expo, and will include a variety of dishes from Europe, Asia, and North America. We will be wrapping up the Summit with an event at the top of the mountain in the beautiful Roundhouse restaurant with DJs, dancing, award presentations, and final remarks.
In addition to these events we expect there will be after-parties taking place around the hotel, throughout the village, in the Mozilla Cafe, and more. There will be no shortage of things to do, people to talk to, and fun to be had -- in fact, we'll be surprised if anyone gets any sleep at all.
We have posted a draft schedule for the full Summit, including evening events. Please be aware the the schedule is still in flux and is subject to change.
Mozilla Cafe & Games Room
If there's one thing we've learned over the years it's that Mozillians like to play games. A lot. So we're setting up a Mozilla Cafe & Games Room at the hotel that will be open ‘round the clock throughout the entire Summit. The Cafe will include snacks and drinks, of course, as well as wifi internet, two complete Wii systems, and two full Rock Band set ups.
The Cafe will have quieter areas as well, and we've gone all out and ordered dozens of board and card games for it, including several copies of Settlers of Catan, Scrabble, poker cards & chips, Carcassonne, RoboRally, Blokus, Risk, Munchkin, Small World, Talisman, Euchre, Yahtzee, Clue, and dozens more! We hope you'll take advantage of these to kick back, relax, and do some gaming with your fellow Mozillians.
We're still looking for more people to help out with various tasks and events throughout the Summit! These are all pretty light-weight jobs that shouldn't take a lot of your time or interfere with your ability to participate in the rest of the Summit activities, so you don't need to worry about that.
If you'll be arriving at the Summit a few days early, we could really use more people on the day of July 6th! We'll have hundreds of people arriving that day and could use a hand with greeting people at the airport and hotel and making sure everyone gets registered and checked in smoothly. If we get some more folks signed up to help out with these tasks, we'll be able to tackle them in shifts so no one ends up stuck at the airport all morning! Please consider helping out for an hour or two if you can, we would really, really appreciate the help.
More information, including a whole list of other things you can sign up to help with, is available on the sign-up form.
About this newsletter
This is the fourth Mozilla Summit 2010 newsletter. We'll be sending these out weekly leading up to the Summit so you know what to expect, what we'll be doing, and how you can participate in the various Summit sessions and events.
You can find an archived copies of Summit news here:
If you have any questions about the newsletter or anything else related to the Summit, please send a note to firstname.lastname@example.org.