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Welcome to the ICA New Professionals newsletter no 12 - March/April 2018
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Welcome to our 12th issue: Interdisciplinary Archives, and Spotlight on the Archival Profession in Tanzania!

Click here to read this newsletter in Spanish!
Hello from your newsletter editors! We hope you are well settled into 2018 and wish you all the best for your studies, job search, and fulfilling new careers.

Read on to learn more about how one new professional uses her experience in the farming industry to inform her work in archives, and the current state of the archival profession in Tanzania.

Feel free to contact us any time with your questions, ideas or suggestions for the newsletter. Do you have an idea for a newsletter theme, or want to propose an article for submission? We'd love to hear from you!
  • Elise Bradshaw (English language editor)
  • Stephanie Calderon (Spanish language editor)

Interdisciplinary Archives
From Milking Cows to Selling Dresses: The Journey to Becoming a Records Professional

You might be questioning what dairy farming and retail has to do with being a records professional. The answer is - EVERYTHING! Having a varied background can be extremely beneficial in a workplace, bringing diverse and dynamic skills to a team. I am very new to the records and archives profession, having graduated from a Graduate Diploma in Information and Knowledge Management in 2016. I am in my first professional, industry-specific job, but this certainly is not my first job.

While I am now based in Melbourne, I grew up on a dairy farm in rural Victoria, around 5 hours from the nearest capital city. From an early age, my siblings and I were encouraged to be involved with the business, attending meetings with a variety of farm specialists from nutritionists, to vets, to bankers - we even helped provide data for government studies. From these meetings, I could easily see the value of records for the business, but never imagined this would be my career.  

It’s interesting to note the difference in retention between the records required for a university and those for a farm. In my current workplace the types of university records I manage are generally supporting documentation with a short-term retention, while the type of information I was managing on the farm was used for more long-term analysis. Some examples of farming records include soil samples and harvest yields, the quality and quantity of milk produced, and most importantly information relating to the bulls used in producing calves. Attention to detail and accuracy are vital in farming just the same as in my current work.

As I am writing this as a new professional in records management, I obviously haven’t stayed on the farm. University brought me to Melbourne where I completed a Bachelor of Arts. Here in Australia, most university students work in retail or hospitality while they are studying. In my case, I worked for 3 years in retail for a womens’ fashion brand while I completed my undergraduate degree and subsequent graduate diploma. The skills gained through this experience have been invaluable in my very customer-service focused records role.

I have even found a correlation between selling clothes and selling records. For example, in retail when someone wanted to buy a dress, I’d ask them about what event it was for, where it was, when it was etc. In the same way, a client might be starting a new project, and you’ll ask them about quantities of records, numbers of users and licences that might be required for a system, naming conventions, access controls etc. My skills in gathering customer requirements and building relationships, then offering a tailored solution was developed during my time in retail, but has been extremely useful in records management.

In some workplaces, IT can be seen as the enemy, but in my experience they are often our allies. My current role is within the IT support services division in a very large university, with a very small records management team. We govern and manage mostly electronic records, including temporary records. I have found it interesting to see that many people in IT, but outside my team have a GLAMR (Galleries, Libraries, Archives, Museums, Records) qualification. While many of these people have changed careers, you can see this foundation in their approach to different areas of IT. Having this knowledge of records management means issues like capturing and sentencing records are addressed from the start, rather than as an afterthought.

While I only have a little over one years’ experience, it’s fascinating to be a records professional today. No longer do we complete a degree, go straight into the workforce and stay in that profession until retirement. We bring outside skills, often from different careers and workplaces, which can help build relationships and strengthen awareness with those not well versed in records management as a profession. We need to encourage people from these more unconventional backgrounds to consider recordkeeping, as they will have highly relevant skills that aren’t necessarily taught to records and archives specialists. As well as this, having GLAMR trained professionals in complementary industries like IT helps us as we have allies. What we’ll be doing as records and archives professionals in the coming years, who knows!


Written by Susannah Tindall, Australia

Records Officer, Monash University

Contact Susannah on Twitter or LinkedIn

News from the ICA: Articles by New Professionals Featured in Flash 35

Photo: Laura Millar introduces members of the New Professionals Programme 2017 ahead of their presentation in Mexico City, November 2017

The 35th edition of the ICA's newsletter Flash was published in February and features articles from current and former members of the New Professionals Programme, "mini bursary" recipients, and members of the ICA's executive, as well as comments from the organisers of the ICA's 2018 conference in Cameroon on the impact of archives in developing Africa.

Flash is available to members of the ICA only. Log in to read it here or become a member of the ICA here.

Spotlight on: Tanzania
Dawn of the Archival Profession in Tanzania

The archival profession in Tanzania is not new. However, many individuals and elites are not very much aware of what exactly archives is. Recently, the government of Tanzania has started making reasonable efforts to instruct higher learning institutions to develop curricula in Records and Archives management. Such efforts are meant to produce as many professionals as possible for the wellbeing of the profession and proper management and preservation of records and archival materials respectively. The section below provides a brief background of archives in Tanzania

Brief Background of archives in Tanzania

Tanzania was created by the unification of two states, Tanganyika and Zanzibar, which have two different administrative backgrounds. Zanzibar was under Arabian rule since the 16th Century followed by British colonization after the Berlin Conference of 1888, while the coastal areas of Tanganyika were under Sultanate rule since 16th Century, while the remaining parts were under native rule up to 1888 when the land become a Germany Colony for about twenty years, followed by British colonization after the First World War in 1918.

The British colonialism for Zanzibar lasted until 1963 when they gave Zanzibar independence by taking the administration back to Sultan, followed by the Zanzibar revolution of 1964. British colonization for Tanganyika lasted until 1961 when Tanganyika got its independence. Then in 1964, Tanganyika and Zanzibar united to form the current Tanzania.

During all past administrations the possibilities that archives was produced is clear but the archives existed at the National Archive are parts of Germany archives as much of them were destroyed or buried with them during their departure (Marcia Wright volume 28 number 4 1965 page 517 of Tanganyika Archival), during British rule and after independence. Archives from the time of native administration and Arab administration (with exclusion of that of Zanzibar) are not available in the National Archive.

The National Archives of Tanzania

After independence in 1961, the Tanganyika Government initiated the movement to build a national archives. In 1962 with the help of a technical team from UNESCO a report on the situational of archives in Tanganyika was compiled, with Jeffrey Ede from the Public Record Office leading the team (Marcia Wright volume 28 number 4 1965 page 511 of Tanganyika Archival).

Although the National Archives of Tanzania was established in 1963 by presidential decree and was followed by the 1965 Record and Archive Act with its related legislation like the Evidence Act of 1967 and the National Security Act of 1969, there were no college or University in Tanzania which was offering the Records and Archival studies at any professional level. The staff working at National Archives by then had either obtained knowledge and skills from abroad or had different discipline and acquired on job training to assist in the records and archives. Section 5 of the records and Archives Act of 2002 established the Records and Archive Management Department (RAMD), which has the mandate of managing the whole process of creating managing and preservation of records and archives in public and private organization

The archives collection at the Records and Archives Management Department

In Tanzania currently, the Germany Archives remain untranslated to the official language either English or Swahili which make them unavailable to the public. Although there are some measures being taken to translate them this has not yet been completed.

Institutions offering Records and Archives Management Training

The Tanzania Public Service College since its establishment In 1991 has improved the Civil servant services performance in records and secretarial and other disciplines by offering qualifications at the level of Certificate, and Diploma. In 2017 the Tanzania Public Service Colleage (TPSC) has initiated the Bachelor of Records and Archives with the same target to improve the effective, efficiency and performance in public and private organization in Tanzania. The pure Bachelor of Records and Archives is offered at TPSC, and some other educational institutions have also tried to offer certifications in this profession such as the Degree of Records and Public Management at Mzumbe University, and the Master of Records and Archives at the University of Dar es Salaam.

Availability of studying Materials

Since the Bachelor degree at TPSC is only in its first semester, for students it is very difficult to find reference books and other important materials concern archival discipline. There are no relationships established between the college TPSC and other colleges which would allow students to share their resources and experiences.

Challenge Facing archival profession in Tanzania.

Current there are no national financial supports or scholarships  for the Record and Archival students which increase the challenges of the students, and results in some dropping the course before even the end of semester one. If there is any international institution which provide any assistance to the Records and Archive student, much is not known by Tanzanian students. Other challenges are employees low payment, and outdated, insufficient and poor working condition in the records office.

Opportunities in the Discipline

The current records management employment scheme provide a post of records manager for every public organization and department, Students of the Bachelor of Records and Archives are looking for the opportunities and collaboration which provide a chance of the discipline to grow professionally to the international level and provide exposure to the competent personnel worldwide. Being invited to the international conferences, meetings and seminars will support the growth of the discipline in Tanzania.


Written by Hamisi Salumu, Tanzania

Bachelor of Records and Archives, Tanzania Public Service College

Contact Hamisi by email

Internship Opportunities
 
The ICA is currently offering two internship opportunities in the following roles:
  • Archivist
  • Webdesigner - Webmaster
For more information about the positions and how to apply, click here.
 
Call for Conference Submissions

Get involved with the ICA by submitting a conference proposal for the ICA Yaoundé 2018 Conference in Cameroon. Applications close on April 22nd so be quick!

For more information about submitting a proposal, click here.

Call for May Newsletter contributions


Theme: Pitching Your Ideas

 

The theme of the next newsletter is "Pitching Your Ideas". New professionals are encouraged to get involved with professional organisations, conferences, and journals, by submitting their ideas for presentations and publications. However, this can be a daunting prospect for a new professional if they have never done something like that before!
Are you a new professional who has successfully (or unsuccessfully!) submitted an idea for:

  • A conference presentation?
  • A journal article?
  • A poster competition?
  • A bursary or scholarship?

Tell us about your experience! Were you successful? What did you learn? What were the challenges? Do you have any advice for someone who wants to write a similar submission?


We welcome contributions from new professionals on any topic related to this theme, so if you have any stories or advice to share with other new professionals, please get in touch!

Spotlight on: Under Represented Regions

The 2016 ICA New Professionals Survey identified a number of under represented ICA Regions for new professionals, with each region having fewer than 1% of survey respondents. In addition to articles on the newsletter theme, we would like to invite new professionals from an under represented region or regions to submit a short article on any topic of their choosing. We would like to ask for submissions from any student or new professional from any of the following regions: 
  • CARIBBEAN REGION
  • ARAB REGION
  • EURASIAN REGION
  • SOUTH ASIAN REGION
  • WEST ASIAN REGION
  • CENTRAL AFRICAN REGION
  • EASTERN AFRICAN REGION
  • SOUTHERN AFRICAN REGION
Are you a student or new professional in any of the above regions? What is it like to study or work in your country? What are the challenges you face, and opportunities you see? Please share this newsletter around with other new professionals in your area. We would love to hear from you!

We welcome entries written in any language. If you are interested please send us a message including a brief outline of your proposed article by Sunday 22 April to newprofessionalsprogramme@gmail.com or contact us on Facebook or Twitter and we will be in touch with more details.

 
The new professionals community wants to hear from you!
Members of the ICA, you can now renew your membership for 2018!

If you are an "Individual Member" Category D, that is to say, if you subscribe as an Individual Member, as an Individual Digital Member or as an Individual Digital Member with a discount (reduced rate for students, retired or unwaged person), you can pay your membership 2018 fee online on our secure platform.

You will automatically receive an invoice.

If you can't or don't want to pay with your credit card, please click here for more information about how to pay for your membership fee. 

If you subscribe as an "Institutional Member" Category A, B, or C, the ICA Secretariat will send your institution an invoice.

If you have any questions, please contact members@ica.org


Dates for your diary 2018-2020:
  • International Archives Day, Saturday 9 June 2018
  • ICA Yaoundé 2018 Conference, 26-28 November, hosted by the National Archives of Cameroon
  • International Archives Day, Sunday 9 June 2019
  • ARA-ICA Edinburgh 2019 Conference, 21-23 October, Scotland
  • International Archives Day, Tuesday 9 June 2020
  • ICA Abu Dhabi 2020 Congress, 15-22 November, United Arab Emirates
Thanks for reading, and keep an eye out for our next issue in May 2018!
Click here to read previous issues of the newsletter.
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